Job Description

Administrative Assistant

Job Level: Administration

Reports To: President / CEO

EEOC: Professional

Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.

Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.

Key Responsibilities:

· Schedule meetings and travel while managing competing priorities and ensuring timely communication

· Handle, prioritize, and direct incoming calls, emails, and correspondence

· Draft, edit, and review correspondence and documents for executives

· Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements

· Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping

· Take meeting minutes and distribute notes, as appropriate

· Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams

· Order, track, and maintain office supplies

· Handle sensitive and confidential information with discretion

· Performs other duties as assigned

Qualifications:

· 3+ years of experience in an administrative or office support role

· Strong organizational skills and attention to detail

· Ability to manage multiple tasks and shifting priorities

· Clear and professional written and verbal communication skills

· Comfortable working collaboratively and taking direction from senior staff

· Proficient in Microsoft Office, Google Workspace, and general office tools

Working Conditions:

· Works in a collaborative office environment

Physical Demands:

· Ability to physically access all interior parts of the office

· Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance

Salary

$45,000-50,000/yr

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